Types of Expenses When Renting an Office

Surely you have heard about the variety of fees you have to pay if you decide to rent an office. But in fact, when renting have to pay all those Expenses? NO!

1. Fixed cost in office Expenses:

• Office rental
• Service fee (management fee): This is the amount the tenant pays for the services and utilities of the building, including reception, security, sanitation, water in the WC area, lighting, and air conditioning. join public areas, operate elevators, kill insects, take care of trees, etc.
  Regular service charges do not include Electricity charges in the rental area, parking fees for cars and motorbikes.
• Tax

2. Variable cost, according to actual use:

• Air-conditioning charge: Air-conditioning charge is included in the service charge for Grade A and Grade B buildings. Usually not included in the service charge for Grade C buildings. Statistics are based on reality. If you have to pay for electricity for an air conditioner according to the meter, the average cost is 1-1.5 USD / m2 / month depending on the time used, the type of air conditioner, the new old of the air conditioner.
• Electricity consumption in the office
• Parking fees for motorbikes

3. Unusual expenses:

Overtime fee/Expenses: This is the amount the tenant pays for the building owner’s expenses such as electricity for the elevator, electricity in public areas, water for WC, overtime wages of employees. operation etc. and the largest amount is the electricity bill for the central air conditioning system. When working overtime, if you do not use central air conditioning, there are collection buildings, some buildings at no charge.
There are 3 ways to calculate overtime fees:

• Calculated by office: For example 300,000 VND / office/hour
• Calculated by the rented area: For example 0.02 USD / m2 / hour * Rented area
• Calculated by equipment: For example 10 USD / unit/hour, normally a unit (FCU – Fan Coil Unit) for the cooling area of ​​40-70 m2 depending on the type of equipment.

For businesses who often work overtime, can negotiate a reasonable cost package. Or install a local air conditioner (if technical conditions permit) to reduce overtime costs.

4. One-time fee for the entire rental period:

• Service fee during the construction of the interior: During the construction of the office furniture, the building owners will be free of rent, but still collect the service fee: Grade A, B buildings are negotiable at 3 – 5 USD / m2 / month; Grade C buildings charge at a rate of around 1 USD / 2m / month, some buildings only collect actual electricity consumption according to the meter.
• Site return cost: Office lease contracts have the following provisions: Upon termination of the contract, the tenant bears the cost of returning the site as received from the building owner minus reasonable depreciation. Includes the costs of demolition, cleaning of all built and installed partitions, interior decoration items.

5. Provisions in the contract affecting the cost of office rental:

• Determination of payable areas: Grade A, B, C professional office buildings only charge rent for the actual areas that customers use. There are three methods of measuring area as follows: Clearance measurement, inside the office; Measure the heart of walls and walls surrounding the office; Measure along the outer edge of the wall and the wall that surrounds the office.
  Usually, the column in the rented area is still added to the pay area. In some buildings when the column area is too large, consider deducting part of the whole area
• The effect of exchange rate adjustment on the rent at each payment period: Most of the professional-grade A, B, C office buildings in Hanoi are quoted in USD. In compliance with the State Bank’s regulations, the rental and service fees are converted to VND to sign the Contract.
  Some buildings have terms to adjust the rent and service charge at each payment period (03 months) according to the actual exchange rate at the time of payment. Some buildings do not have this regulation, but the rent in VND is fixed during the term of the Contract. In the past 10 years, the exchange rate USD / VND increased year on year low, but on average is 4% per year.
• Adjusting the rental unit price: With a 3-year office lease contract, the building owner usually stipulates that the office rental price will be adjusted after 2 years, increasing or decreasing depending on the volatility of the market. . But in reality, this rule is rarely implemented, it is difficult for the owner of the building to raise prices with customers because it affects all tenants in the building. And the more difficult it is for the customer to demonstrate a reduced market price level to request a discount.

For Foreign companies that want to start or expand businesses and look for an office in Vietnam:

CONTACT US

We offer a free consultation to support you to find a suitable Office For lease In Ho Chi Minh:

Phone: (+84) 398 716 459 – Available via Whatsapp/ Viber/ Zalo

Email: contact@lookoffice.vn

Website: https://lookoffice.vn/contact

Facebook: https://www.facebook.com/lookoffice.vn/

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source https://lookoffice.vn/types-of-expenses-when-renting-an-office

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Features of Office For Lease in District 4

Since being harvested by the state government, District 4 has gradually developed, developed rapidly, and appeared luxury and modern buildings include office. Services here appear such as cheap street food court, restaurant, coffee shop, … in which it is impossible to ignore the service of providing a cheap military.

District 4 office features

Office buildings for rent in District 4 bring a modern breath. With the latest trend of building riverside and also the most suitable and beautiful place. Ben Van Don Golden Road is a beautiful street, running along the branch of the Saigon River, where many foreign and domestic enterprises always pay attention.
Office rental service in District 4 is cheap, suitable for many businesses choosing to book offices. The buildings here also have a lot of modern conveniences, not inferior to District 1, around also a full range of commercial services to serve the office world.
District 4 borders rivers, canals, and the climate here are always cool and cool. Owning offices on the riverside you will enjoy the beauty of Ho Chi Minh City, breathing in the cool, mellow atmosphere.

Other features when renting an office in District 4

District 4 office for lease is a thriving service due to its special location, but there are other notes for you when looking at it.
Not recommended because office options are too cheap. Choosing a cheap price will save you money but the employee will not enjoy the full benefits. As there is not enough room for parking staff, there is no elevator for commuting, the utilities are not productive enough to serve, …
Choosing an office for a business should also choose a location suitable for feng shui, near intersections to serve traffic between districts. District 4 has the advantage of being on rivers, canals, but this is also a disadvantage during the rainy season in Saigon. Many roads here are incomplete, causing drainage to turn roads into rivers in time.

Utilities of office for lease in District 4

There are fully furnished, go to work now, many options from 1-20 seats. Full facilities: Internet wifi, meeting room, LCD, printer, copier, projector, fax machine, scanner, front desk, seating area, tea, coffee, call forwarding service, professional correspondence. Service offices suitable for small companies, representative offices, project offices, startups.

For Foreign companies that want to start or expand businesses and look for an office in Vietnam:

CONTACT US

We offer a free consultation to support you to find a suitable Office For lease In Ho Chi Minh:

Phone: (+84) 398 716 459 – Available via Whatsapp/ Viber/ Zalo

Email: contact@lookoffice.vn

Website: https://lookoffice.vn/contact

Facebook: https://www.facebook.com/lookoffice.vn/

Office For Lease at LOOKOFFICE

source https://lookoffice.vn/features-of-office-for-lease-in-district-4

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Required Legal Procedures Before Moving Company Office

Moving office is not just about finding a new location and moving things and machines through, you need to complete some legal procedures, thus ensuring the company’s business compliance. legal regulations of the State.

Step 1. Submit the declaration file to the tax office’s Procedures

When you change your business address, you should first make a report to the tax authority that currently administers your business.

Regarding the dossier, Circular 80/2012 / TT-BTC stipulates that the main file consists of a declaration form 08-DK-TCT, filled with information about changing addresses. But normally, Tax Departments often require businesses to submit 3 complete documents as follows:

• Meeting minutes on the head office relocation
• The decision to change the business address of the company
• Notice of change of business address
• A tax registration adjustment declaration form, made according to form No. 08-DK-TCT
• A copy of the company’s current business registration form
• A report on the use of invoices at the tax agency
• Depending on the agency may require a referral for the applicant

Step 2. Get results from tax authorities

About 8 days after submitting the application, you will receive the results returned by the tax agency (form 09-MST).

The results will be reported on the status of the enterprise’s tax declaration and payment. Now your business needs to supplement the necessary declarations and fulfill all tax obligations.

Step 3. Submit the application to the business registration office about the change of company address for legal procedures

The very important next step in moving corporate offices is to convert the information into the business registration file.

The application includes:

• Meeting minutes on the head office relocation
• The decision to change the business address of the company
• Notice of change of business address, tax registration information
• Documentation of the new place of business (proof of the conditions of use) (purchase/lease agreement)
• Form 09-MST returned earlier by the tax authority
• Copy of old business registration license
• Power of attorney for the person submitting the application

When you have prepared a complete application file, you go to the business registration office of the Department of Planning & Investment of the district where you originally registered for information correction.

Step 4. Re-register the information with the tax authority at the place of destination (if different province/city)

Within 10 days of being granted a new business license based on the new location, the enterprise needs to re-register with the new local tax authority. Profile includes:

– Declaration 09-MST

– An authenticated copy of new business registration.

This step is only for businesses moving corporate offices between cities. If only implementing the transfer of headquarters within the district, province, or city, it can be ignored.

Step 5. Apply for a replacement seal in the office’s legal Procedures

Normally, the seal will contain the business address information, so when moving the office, this address also changes, so you need to register for the replacement of the seal.

Move to the same district or district: May not need to engrave

Moving to different districts, districts in the same locality: Applying to the police where the old seal was issued to change.

Move to another province or city: Do the procedures to return the seal to the police where the old seal was issued, and at the same time, apply for the seal at the new local police office. Documents to be prepared include:

• A copy of the new business registration certificate with a changed address
• Related papers certifying the seal sample registration (old)
• Seal introduction letter

SOME OTHER NOTES IN THE COMPANY OFFICE TRANSFER PROCEDURE

Administrative procedures for moving company offices are quite complicated and need many types of documents, so businesses need to prepare carefully and fully, to avoid shortcomings, it takes time to supplement, modify, delay. company action.

When moving office, need to post newsletter of change on the website, send document, fax or email to important partners, customers, specify the start date of operation at the new office.

Besides administrative procedures, it is also important to note some feng-shui procedures when moving offices so that everything is smooth and have a lot of luck. For example: See the good day to move office, read the vows, do the ceremony, …

For Foreign companies that want to start or expand businesses and look for an office in Vietnam:

CONTACT US

We offer a free consultation to support you to find a suitable Office For lease In Ho Chi Minh:

Phone: (+84) 398 716 459 – Available via Whatsapp/ Viber/ Zalo

Email: contact@lookoffice.vn

Website: https://lookoffice.vn/contact

Facebook: https://www.facebook.com/lookoffice.vn/

Office For Lease at LOOKOFFICE

source https://lookoffice.vn/required-legal-procedures-before-moving-company-office

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Features of Office For Lease District 3

Currently, District 3 office for lease has many major changes. Therefore, the leasing facilities also gradually change to meet the market demand.

GEOGRAPHY OF OFFICE FOR LEASE

One of the locations of many buildings for rent, a series of real estate projects, and commercial centers. Here, the rental facilities always bring customers convenience and comfort.
Traffic in District 3 is also extremely airy, comfortable with low traffic density. Infrastructure is planned synchronously, invested in upgrading so you can easily move to neighboring areas.

FACILITIES AND FACILITIES FURNITURE

The offices for lease in District 3 are equipped with the most modern and quality facilities. The reception hall is airy and spacious with a full range of functions: reception, reception area, self-service water counter.
The large meeting room is convenient for meetings of the whole department, meeting with customers. Elevator system fast speed, high storage volume, carefully maintained periodically to help ensure safety for users.

BUDGET USED OF THE OFFICE FOR LEASE

Office rental budget is always a headache for business owners. Office for lease in District 3 is the most suitable choice for you, helping you to save on investment costs of huge premises.
Office models in District 3 are diverse, with different areas so you can freely choose as you like to suit the nature of your work.

ECONOMIC SITUATION

District 3 has now become a new urban area with rapid growth. A series of commercial activities, services, trade took place dynamically, attracting a large number of investors.
Therefore, owning an office in District 3 is a part of asserting the position of the business, and at the same time helping the company to grow faster.

For Foreign companies that want to start or expand businesses and look for an office in Vietnam:

CONTACT US

We offer a free consultation to support you to find a suitable Office For lease In Ho Chi Minh:

Phone: (+84) 398 716 459 – Available via Whatsapp/ Viber/ Zalo

Email: contact@lookoffice.vn

Website: https://lookoffice.vn/contact

Facebook: https://www.facebook.com/lookoffice.vn/

Office For Lease at LOOKOFFICE

source https://lookoffice.vn/features-of-office-for-lease-district-3

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What Does The Office Building Management Fee Cost Include?

Office building management fee is the amount that the customer pays to the building management department to maintain reception services, to ensure that the building is clean, secure, and in good working order. Building management fees also have other names such as office management fees, building management fees, building service fees, …

1. Why do businesses have to pay a building management fee?

Office building management fee is a fee applied by the investor to maintain the space where you work in the best condition, is a fee used to pay for the renovation activities of the building’s architecture. like the interior.
In addition, the service fee is also used for periodic maintenance as well as to upgrade electrical equipment inside the house, specifically:

– Electrical system, air conditioning system
– Lifts, freight lifts, …
– CCTV camera system
– Some buildings have free electricity and air conditioning during working hours.

In addition, management fees are also used to maintain the building’s public services such as:

– Reception service and guide your company’s business partners in the main lobby of the building.
– Office cleaning services, toilets, periodical spraying of insecticides.
– Security services, parking, …
– Hire general management teams to handle incidents when necessary.
– Some other public services such as drinking water at pantry counter, drinking water …
– Some buildings are free after hours (after 6 PM)

Therefore, if businesses want to feel secure when renting an office in the building without having to worry about anything, they have to pay management fees. Which buildings have a high management fee, the associated utilities will be commensurate with that fee.

2. Each area will have different management fees:

Office buildings for rent in District 1 always have management fees higher than other districts from 4 – 8 USD / m2 or more, however, these buildings always ensure tenants with the most high-end amenities such as: High-speed elevators, central automatic cooling system, spacious modern parking garage, 24/24 CCTV camera to maintain the best security for corporate assets … Especially the management fee in District 1 is that it will include the cost of electricity for using air conditioning per month and also the overtime fee or parking fee. Therefore, although the rental price is quite high, but the office buildings for lease in District 1 are always preferred by businesses.
In the area of District 3, the maximum office management service fee is 5 USD / m2 and if the building is 2 USD / m2, the remaining districts have a management fee of 3 – 5.5 USD / m2. Particularly, office buildings in District 2 and District 7 only apply a management fee of 3 – 5 USD / m2, in order to attract investors who are looking to open more branches or newly established businesses.

3. Management fee depends on building class:

Currently, Grade A office buildings always have a relatively high management fee of 5 – 8 USD / m2 because most of these buildings are newly put into operation and mainly concentrated in District 1. Meanwhile, Grade B office buildings in other districts have a management fee of 3 – 6 USD / m2. In contrast, Grade C buildings located in central areas or offices in locations with inconvenient traffic often apply a relatively low management fee, ranging from only 1 – 3 USD / m2.

For Foreign companies that want to start or expand businesses and look for an office in Vietnam:

CONTACT US

We offer a free consultation to support you to find a suitable Office For lease In Ho Chi Minh:

Phone: (+84) 398 716 459 – Available via Whatsapp/ Viber/ Zalo

Email: contact@lookoffice.vn

Website: https://lookoffice.vn/contact

Facebook: https://www.facebook.com/lookoffice.vn/

Office For Lease at LOOKOFFICE

source https://lookoffice.vn/what-does-the-office-building-management-fee-cost-include

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Feature of District 2 Office For Lease

Office for lease in District 2 is usually located on major roads that easily move to the city center and connect with surrounding areas. Along with that, good office quality with cheap rental rates are also other attractive features of the it in this area.

Office building for lease in District 2 is located in a favorable geographical location

District 2 is an urban district, located in the East of Ho Chi Minh City with a special location adjacent to busy District 1. The works of expanding Nguyen Thi Dinh Street, Thoi Dai Bridge leading to Diamond Island, Ring Road 2, … have helped the traffic situation in District 2 become more convenient than ever. In the near future, when Metro Line 1 Ben Thanh – Suoi Tien passing District 2 is completed, District 2 real estate will become more and more attractive.
District 2 office is currently concentrated inwards such as Thao Dien Ward, Binh An Ward, and An Phu Ward. The most concentrated route for office for lease in District 2 is Tran Nao Street – one of the arterial roads in District 2.
Thus, when working at office rental buildings in District 2, corporate staff can easily travel and move to the city center and neighboring areas such as Dong Nai, Binh Duong, Vung Tau,…

Satisfying the basic needs of employees well

From the beginning, District 2 has been identified by the city government as the expanding central area of ​​Ho Chi Minh City to assume the functions of services, commerce, and finance. Therefore, District 2 possesses many planning advantages with a series of large projects including shopping centers, supermarkets, hotels, restaurants, … All these services and facilities. has contributed to meeting well the basic needs of workers after working in office buildings in District 2.

Office rental price in District 2 is reasonable

The budget you can dedicate to monthly payments is one of the top factors affecting the choice of office rentals of businesses. Therefore, the introduction of District 2 office buildings for lease with the advantages of diverse areas and reasonable rents has partly solved the difficulties that businesses are facing. Although it is a new bright spot in the office rental market in District 2 is still quite competitive.
Although the office buildings for rent in District 2 are located close to the central districts of the city such as District 1, Binh Thanh District, the monthly rent is still quite soft. Rentals in this area range from $ 5 / m2 / month to $ 18 / m2 / month depending on the quality of the building. Meanwhile, the office rental price in District 1 ranges from $ 10 / m2 / month to $ 50 / m2 / month – nearly 3 times higher than the average office rental in District 2. Of course, The difference in rental rates so much is partly due to the quality.

Quality of office building for rent in District 2

Office buildings for lease in District 2 mainly focus on the low-cost segment – buildings with a height of 5 to 7 floors in all streets of the district.
Up to now, District 2 has only 2 Grade B office buildings for lease, namely The Vista Building and Cantavil Premier Building with rents of $ 16 / m2 / month and $ 18 / m2, respectively. /month. Both The Vista Building and Cantavil Premier Building have a spacious courtyard, parking lot, and large basement suitable for companies and individuals to travel by car to work in the building. Not only that, but the building also has good feng shui when it has a view overlooking the beautiful green Saigon River.
In the office for lease market in District 2, there is currently 1 Grade C office Phu Nu Building. Phu Nu Building is located right on the front of Nguyen Dang Gia street – the main arterial road circulating to Hanoi Highway, Mai Chi Tho. This is also the route connecting Ho Chi Minh City with Bien Hoa, Dong Nai. With all these advantages, the staff can easily move to other areas of the city.

For Foreign companies that want to start or expand businesses and look for an office in Vietnam:

CONTACT US

We offer a free consultation to support you to find a suitable Office For lease In Ho Chi Minh:

Phone: (+84) 398 716 459 – Available via Whatsapp/ Viber/ Zalo

Email: contact@lookoffice.vn

Website: https://lookoffice.vn/contact

Facebook: https://www.facebook.com/lookoffice.vn/

Office For Lease at LOOKOFFICE

source https://lookoffice.vn/feature-of-district-2-office-for-lease

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Is The Office Lease Contract Invalid When Not Notarized?

Currently, many businesses hesitate to notarize office rental contracts because it takes a lot of time. So the lease of the non-notarized office will be void?

Is the office lease contract invalid when not notarized?

Ideally, we should make an office lease and notarized to ensure the legitimate rights and interests of both parties. To better understand this issue, let’s learn the following provisions of the law:

Case 1: Office rental contract owned by an individual

1. Article 492 of the 2005 Civil Code stipulates:

“A house lease contract must be made in writing. If the lease term is six months or more, it must be notarized or authenticated and registered, unless otherwise provided by law”. This means:
A house lease contract in which one party is an individual, including: Renting a house for residential purposes or leasing houses for other purposes (including renting houses for offices) with a term of 06 months or more must have merit certified or authenticated and must be registered.

2. In Clause 2, Article 122 of the Law on Housing stipulates:

“For cases where charity houses are donated; purchase, sale, lease-purchase of state-owned houses; purchase, sale, lease-purchase of social housing, resettlement housing; capital contribution with housing with one party being an organization; For rent, lease, permission for residence, or authorization to manage housing, the contract is not required to be notarized or authenticated, unless so requested by the parties. For the transactions specified in this Clause, the effective time of the contract is agreed upon by the parties; In case the parties have no agreement, the effective time of the contract is the time of signing the contract ”.

3. At the same time in Clauses 2 and 3, Article 83 of the Law on Promulgation of Legal Documents No. 17/2008 / QH12 dated June 3, 2008 of the National Assembly, there are provisions on the application of legal documents:

“In case the legal documents have different victuals on the same issue, the higher legal document will apply.
In case legal documents promulgated by the same agency contain different provisions on the same issue, the provisions of the later promulgated document shall apply. ”
Thus, from July 1, 2015, the house lease or house lease contract for other purposes meeting the provisions of Clause 2, Article 122 of the Law on Housing 2014 is not required to be notarized or authenticated.

4. The date of the 2015 Civil Code takes effect from January 1, 2017

Civil Code 2015 was born to replace Civil Code 2005 completely abolished the provisions on mandatory notarization and authentication for housing lease contracts.
Therefore, from January 1, 2017, based on the provisions of the Housing Law 2014, the Civil Code 2015 for house lease contracts, House lease contracts for other purposes (House rental not required to be notarized or authenticated. This has been agreed in the relevant legal documents and does not cause any inconsistencies as before the 2015 Civil Code comes into effect.

Case 2: Office lease contract with a legal entity

In the case of renting an office of a legal entity that has the function of leasing office, the office co-lease is not required to be notarized or authenticated. Because both the lessee and the lessor have full legal status, meet the requirements to issue invoices as required, and are governed by relevant laws in business activities.
Thus, according to the law, individuals who rent a house to do an office or rent an office from an office leasing unit are not required to notarize or authenticate the office lease contract. However, in the case of renting a private house as an office, we should notarize to improve the legality and obligations of the lessor.

For Foreign companies that want to start or expand businesses and look for an office in Vietnam:

CONTACT US

We offer a free consultation to support you to find a suitable Office For lease In Ho Chi Minh:

Phone: (+84) 398 716 459 – Available via Whatsapp/ Viber/ Zalo

Email: contact@lookoffice.vn

Website: https://lookoffice.vn/contact

Facebook: https://www.facebook.com/lookoffice.vn/

Office For Lease at LOOKOFFICE

source https://lookoffice.vn/is-the-office-lease-contract-invalid-when-not-notarized

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Highlights And Reasons For Renting Office District 1

To choose the best office for lease in District 1, customers should know the outstanding features of the office system for rent in that district.

Prime location – District 1 is the heart of HCMC

District 1 is the busiest place of Ho Chi Minh City, where many modern services and utilities for businesses are gathered:

• Convenient transportation system for the movement of customers and partners
• Close to transportation services such as airport, bus station, taxi, public bus, …
• District 1 is also home to large and large businesses, multinational corporations.
• Enterprises will own a reputable business address that facilitates all transactions.

Improve reputation and value for businesses when renting office

Although the office buildings for lease in District 1 have high prices but are always in a state of supply that does not meet demand, it can be said that District 1 office is one of the most optimal choices for many businesses, especially for businesses and big company. This area not only offers many advantages in terms of development, but also the best working environment. Businesses located here will have the opportunity to contact many different types of customers, the opportunity to expand into a huge market, thereby helping businesses grow. There are 3 main reasons businesses should rent an office in District 1 as follows:

– When the business has an office address located in buildings in District 1, the prestige and value of the business will increase, while also attracting more customers due to the value of the office building. room in here that brings. In addition, if the business rents the office in the right location of feng shui, the business will be smooth sailing and quickly develop.
– District 1 is the most developed area in the city, so state agencies always handle administrative procedures as well as receive documents from businesses as quickly as possible. In terms of transactions, this always makes the majority of businesses happy. Moreover, if businesses transfer taxes to the district, there will be more support and easier from the agencies.
– Currently, according to the statistics of the Ho Chi Minh City Department of Planning and Investment, there are more than 800 office buildings for lease in all operating segments in District 1 and the number of new office buildings will also increase. up a lot each year. So if the business is headquartered in the district, it will be more stable because there is no need to transfer taxes to other districts. Most of the office buildings for lease in District 1 are very diverse in terms of rent and many also have low rents that are suitable for small or start-up businesses, from 10 USD to office rental. The current highest grade A is 50 USD / m2.

Therefore, most of the newly established businesses now want to locate their offices in District 1. According to the Ho Chi Minh City Department of Planning and Investment, the enterprises open representative offices or company branches. Even newly opened businesses all choose to live in the district and the types of office-to-lease services such as shared offices have met the rental needs of most businesses.

For Foreign companies that want to start or expand businesses and look for an office in Vietnam:

CONTACT US

We offer a free consultation to support you to find a suitable Office For lease In Ho Chi Minh:

Phone: (+84) 398 716 459 – Available via Whatsapp/ Viber/ Zalo

Email: contact@lookoffice.vn

Website: https://lookoffice.vn/contact

Facebook: https://www.facebook.com/lookoffice.vn/

Office For Lease at LOOKOFFICE

source https://lookoffice.vn/highlights-and-reasons-for-renting-office-district-1

Read Vietnam Economy Weekly News